Macarthur Martial Arts - Kyokushin Privacy Policy Published: 12 July 2026
PRIVACY POLICY

Macarthur Martial Arts - Kyokushin
Macarthur Martial Arts - Kyokushin ("we", "our", "us") is committed to protecting the privacy of our members, students, parents, guardians, instructors, volunteers and website visitors.
This Privacy Policy explains how we collect, use, disclose, store and protect personal information. We are committed to meeting the Australian Privacy Principles (APPs) and the Notifiable Data Breaches (NDB) scheme.

1. Collection of Personal Information
We may collect personal information that is reasonably necessary for the operation of our martial arts school, including:
Member Information
Name, Date of birth, Gender, Address, Phone number, Email address, Emergency contact details, Parent or guardian details (for minors)
Health Information
Where relevant to participation in training and competitions, we may collect:
Medical conditions, Injuries, Allergies, Disability information, Medication requirements, other health-related information provided by members
Health information is considered sensitive information and will only be collected with your consent or as otherwise permitted by law.

Payment Information
Membership fees, Direct debit information (if applicable), Transaction records
We do not store billing details as card details are taken securely through 'Stripe'
We will not speak to or respond to an email regarding an account, membership or other service, without the person being identified as an authorised person to speak with. If someone contacts you stating they are from our club, you may ask for verification from us as well.

Website Information
When visiting our website, we may collect:
IP address, Browser type, Device information, Website usage data, Cookies and analytics information

2. How We Collect Information
We collect personal information through:
Membership applications, Online registration forms, Class enrolments, Competition entries, Event registrations, Website enquiries, Email correspondence, Telephone conversations, Social media interactions, Direct communication with members or parents/guardians

3. Purpose of Collection
We collect personal information to:
Macarthur Martial Arts - Kyokushin Privacy Policy Published: 12 July 2026
Manage memberships and student records, Provide karate instruction and related services, Ensure student safety and wellbeing, Communicate class schedules, grading information and events, Process payments, Administer competitions and seminars, Meet insurance requirements, Meet legal and regulatory obligations, Respond to enquiries, Improve our services, Promote club activities where consent has been provided

4. Photography, Video and Marketing
Macarthur Martial Arts - Kyokushin may take photographs and video recordings during classes, gradings, tournaments, seminars and club events.
Images and recordings may be used for:
Club websites, Social media pages, Promotional material, Newsletters, Event advertising
Where children are involved, parental or guardian consent will be obtained through membership registration or separate consent forms.
You may withdraw consent at any time by contacting us.

5. Disclosure of Personal Information
We may disclose personal information to:
Instructors and authorised club personnel, Event organisers, Tournament administrators, Insurance providers, Medical personnel in emergencies, Professional advisers, Government authorities where required by law, Affiliated karate organisations for grading and membership administration
We do not sell or rent personal information to third parties.

6. Overseas Disclosure
Some third-party service providers used by Macarthur Martial Arts - Kyokushin may store information on servers located outside Australia.
Where overseas disclosure occurs, we take reasonable steps to ensure service providers maintain privacy protections consistent with Australian privacy laws.

7. Storage and Security
We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.
Security measures may include:
Password-protected systems, Secure cloud storage, Restricted access to member records, Secure payment processing systems (Stripe)
Personal information is retained only as long as necessary for operational, legal and insurance purposes.

8. Data Breach Notification
In the event of a data breach likely to result in serious harm, we will notify you and the OAIC as soon as practicable, within the 30-day legal assessment window. We will also inform clients/members who may be impacted in such a breach.
Macarthur Martial Arts - Kyokushin Privacy Policy Published: 12 July 2026

9. Access and Correction
You may request access to personal information we hold about you.
You may also request correction of information that is inaccurate, incomplete or out of date.
Requests should be made in writing using the contact details below.
We will respond within a reasonable period and may require verification of identity before releasing information.

10. Cooki es and Website Analytics
Our website may use cookies and analytics tools to:
Understand website usage, Improve user experience, Measure advertising effectiveness, Enhance website performance.
You can disable cookies through your browser settings, although some website functions may be affected.

11. Direct Marketing
We may send information about:
Classes, Gradings, Competitions, Seminars, Club events, Special promotions
You may opt out of receiving marketing communications at any time by:
Using the unsubscribe link in emails; or Contacting us directly.

12. Privacy Complaints
If you believe we have breached your privacy rights, please contact us in writing and respond to your query in writing within 30 days.
We will investigate the complaint and provide a response within a reasonable timeframe.
If you are not satisfied with our response, you may contact the:
Office of the Australian Information Commissioner
Website: OAIC Website

13. Contact Us
Macarthur Martial Arts - Kyokushin
Website: macarthurmartialarts.com.au
Email: mmakdojo@gmail.com
Phone: 0429 164 653

14. Changes to this Privacy Policy
We may update this Privacy Policy from time to time.
The current version will always be available on our website and will take effect from the date published.